Planning
TRANSITION PLANNING
What is it?
Transition Planning is the science of relocating from one place to another or in simpler terms, “Moving.” So, what must be transitioned from one place to the other? Basically everything, but it can be broken down into:
Equipment & Supplies
Staff
Patients
The key to a successful Transition is planning. In the graphics above the net result is the same, but one comes with a whole lot less worries. In healthcare Transitioning involves understanding what the process is all about, choosing the right firm with experience to educate you about the process, preparing for the move (it starts much sooner than you think), coordinating between departments, contractors, vendors, outside healthcare services, licensing authorities, etc., and teamwork.
What You Can Expect
Believe in us, we won’t let you down
Understanding
This is meant to get you thinking!
Understanding
You will receive a 30,000 foot view of the Transition Process. There is so much more involved in the process than one can imagine. When does the process start? Who is involved? Will we need outside help, etc.? No two hospitals operate the same, and no two hospitals will transition the same.
Education
The process will start at the top.
Education
The process will start at the top with an executive overview and the establishment of a Team that will set the direction for the facility. There will be an all-hands meeting to inform everyone about what is going to happen and what their role will be to make this Transition successful.
There will be Macro and Micro teams such as patient assessment, public relations, code team, and departmental level teams. Greater detail about how the Transition will be provided like how the construction of the project will become integrated with the Transition process and vice versa.
Coordination
This is key to the entire Transition process.
Coordination
There must be a hierarchy established to coordinate and make decisions. There must be redundancy to keep the process moving forward. It is inevitable that some team member will no longer be with the organization, so to keep the continuity there must be redundancy in some form. Coordination is needed with the Executive Suite, Macro & Micro teams, departmental teams, vendors, Authorities having Jurisdiction (AJH), licensing, regulatory bodies, public relations, general contractor, and many others.
Preparation
This is where the work begins.
Preparation
You have to remember that in this new building there is not one paperclip, band aid, or even wax on the floors. Every detail and date for a master schedule must be considered; when does IT have systems running, when can EVS wax the floors, when can shelving go in Materials Management, which patients will move first, how many egress points will be used for patients, etc. And don’t forget that every Policy and Procedure must be rewritten to meet the new building design.
Teamwork
Everyone is involved.
Teamwork
This is truly an effort that requires each person, group, team, executive, physician, and healthcare professional to remember that this is a TEAM effort. Everyone must rely on each other to do their task in a fiscally responsible manner and on time. There are thousands of details that must be worked out and coordinated so that your new facility becomes World Class for your patients and employees.
Example of Scope
- Executive overview
- All-Hands education
- Transition budget
- Security considerations
- Master schedule
- Department schedules
- Cleaning schedule
- Floor care schedule
- Approval process
- Change Process
- Issue Log
- RFP for Movers
- Equipment inventory
- Reuse tagging
- Mock drills/procedures
- Pre-move completions by departments
- Early moving departments
- Dual operations
- Hiring considerations and timeline
- Department orientation
- Infection Control
- Core competencies (Education department)
- Physical Orientation to new building
- Faces to spaces
- Code Blue during move
- Patient move
- Contingency move
- Emergency Plan for move
- EMS support
- Law Enforcement support
Looking to start a project?
We’d love to get the conversation started!